Privacy Policy

1. Who we are

BusyMeals is an iPhone app for keeping records of business meals. It's made by DB Advisory, LLC ("BusyMeals," "we," "us"), 11682 Portofino Drive, Rancho Cucamonga, CA 91701, USA. This policy covers the BusyMeals app and the website at busymeals.app (together, the "Service").

2. What stays on your iPhone

When you use BusyMeals, you create information that is stored only in the app on your iPhone:

• Meal records: amounts (food and drink, tax, tip, other charges, total, and currency), date and time, the restaurant and its address, the business purpose, who attended and their business relationship to you, the meal type you chose, notes, links you add (for example, a video link for a content meal), and an edit history.
• Receipt images, and a SHA-256 "fingerprint" of each so later changes can be detected.
• Saved people: names, companies and business relationships of people you've eaten with. This is information about other people that you choose to enter; please record only what you need for your business records.
• Your business profile: your name and email (used to fill in reports and support messages), industry, revenue range, and, if you log content meals, your creator profile.
• Group photos, only if you turn on Settings › Keep group photos.

Receipt text is read on your iPhone using Apple's on-device text recognition. Reports (PDF and CSV) are built on your iPhone. We don't receive any of this information unless you send it to us yourself, for example in a support message.

3. Permissions

iOS asks before BusyMeals can use any of these. Each is optional; the app still works if you say no, and you can change your choice any time in the iOS Settings app › BusyMeals.

4. Group photos and faces

When you take a group photo, BusyMeals uses Apple's on-device image analysis to count how many faces are in the picture. The result is a number, used to create that many attendee slots. BusyMeals does not recognize or identify anyone, does not create or store face geometry, face templates or any other biometric identifier or biometric information, and does not send the photo or any face data to us or anyone else. You choose who attended yourself. Group photos are discarded after counting unless you turn on Keep group photos, in which case they're stored with the meal on your iPhone.

5. What leaves your iPhone

A few features need to reach a service outside your phone. Here is each one:

• Restaurant search (Apple Maps). To match a receipt to a restaurant, the app sends a search (for example, the restaurant name and your approximate location) to Apple Maps. Apple handles this under the Apple Privacy Policy. If you choose to open a meal in Apple Maps or Google Maps, that app receives the place you open.
• Exchange rates. For a receipt paid in another currency, the app asks Frankfurter (api.frankfurter.dev), a free service that publishes European Central Bank reference rates, for the rate on the meal's date. Only the currency code and the date are sent. You can enter the rate yourself instead.
• Backups you set up. If you turn on backup, the app saves a copy of your records and receipts to a folder you choose, such as one in iCloud Drive. That copy is in your own storage, under your account with that provider (for iCloud, Apple's terms apply). We can't access it.
• Reports you send. When you share or email a report, it goes to whoever you send it to, using the app you pick (for example, Mail).
• Support messages. If you contact support from the app or by email, we receive what you send: usually your name, email address, the topic and message, and basic device details (iPhone model, iOS version and app version) to help us fix problems. Please cover any personal details on receipts before sending a picture.
• Purchases (Apple). Subscriptions are processed by Apple. Apple tells the app which plan you have, when it started and renews, and whether a free trial applies. We never receive your payment card details.
• Crash reports. If you've chosen in iOS Settings to share analytics with app developers, Apple may share anonymous crash and performance reports with us.

The app contains no advertising or analytics SDKs.

6. This website

busymeals.app doesn't use advertising cookies, analytics trackers or third-party pixels. If you join the waitlist, we keep your email address to tell you when BusyMeals launches. Our hosting provider stores waitlist signups for us and may log basic technical information (such as IP address and browser type) to keep the site running and secure. The site loads its typeface from Google Fonts, which receives your IP address when it delivers the font file.

7. How we use information

We use the limited information we receive to:

• answer support requests and fix bugs;
• send one launch email to waitlist members (every email has an unsubscribe link);
• manage subscriptions, free trials and referral rewards;
• send important notices about the Service, such as changes to these policies;
• keep the Service secure and meet legal obligations.

We don't use your meal records, receipts or photos for advertising, and we don't use them to train AI models.

8. Sharing

We don't sell personal information and don't "share" it for cross-context behavioral advertising (as those terms are used in California law). We share information only:

• with service providers that help us run the website, the waitlist and support email, under terms that limit their use of it to working for us;
• with Apple, for App Store purchases and the Apple Maps searches described above;
• for legal reasons, if the law requires it or to protect the rights, safety or property of our users, the public or BusyMeals;
• in a business transfer, if BusyMeals is involved in a merger, acquisition or sale of assets, subject to this policy.

9. How long we keep information

• On your iPhone: until you delete it, use Settings › Account › Delete all data, or delete the app. Copies in a backup you set up stay until you delete them there.
• Waitlist emails: until 12 months after launch, or until you unsubscribe, whichever comes first.
• Support messages: up to 2 years, so we can follow up on the same issue.

Business records may need to be kept for several years. Ask your accountant how long to keep yours, and export them before deleting anything.

10. Your choices and rights

• Permissions: turn Camera, Photos, Location, Calendar or Notifications on or off any time in the iOS Settings app.
• Export: create PDF and CSV reports, or back up all records, from the app at any time.
• Delete: in the app, go to Settings › Account › Delete all data. This removes your meals, receipts and saved people from your iPhone. It doesn't cancel an Apple subscription; to do that, open the Settings app, tap your name, then Subscriptions.
• Emails: unsubscribe from the waitlist with the link in any email, or by emailing us.

California residents. You have the right to know what personal information we collect, use and disclose; to get a copy; to correct it; to delete it; and not to be discriminated against for using these rights. We don't sell or share personal information, and we use sensitive information (such as precise location) only to provide the feature you asked for, on your device. To make a request, email privacy@busymeals.app. We'll verify your request by confirming you control the email address involved. You may use an authorized agent; we may ask for proof that they're authorized.

Other places. Depending on where you live, you may have similar rights. Email us and we'll respond as the law requires. BusyMeals is designed for U.S. business records and is offered in the U.S. App Store.

Do Not Track and Global Privacy Control. We don't track you across sites, so there's nothing to turn off. We treat Global Privacy Control signals as an opt-out of any sale or sharing, though we do neither.

11. Security

Your records are protected by iOS data protection on your iPhone, and anything sent to a service uses an encrypted connection. Receipt fingerprints and edit history help show whether a record was changed. No system is perfectly secure: please protect your iPhone with a passcode, keep iOS up to date, and keep a backup.

12. Children

BusyMeals is for adults keeping business records. It isn't directed to children, and we don't knowingly collect personal information from children under 13 (or under 16 where that is the rule). If you believe a child has sent us information, contact us and we'll delete it.

13. Changes to this policy

If we add a feature that changes what leaves your iPhone (for example, an account or cloud sync), we'll update this policy and explain it in the app before the feature is turned on. For material changes we'll tell you in the app or by email before they take effect, and update the date at the top.

14. Contact us